By Julie DeLong, A-1 Freeman Moving Group
Moving to a new corporate space is a good thing--it means your company is successful and growing. It's also a headache, since you've got to pack everything up and move it to the new space. In real terms this means some downtime for the move prep, transportation, and setting everything back up in the new space. It also means more expense at a time when you're already laying out significant money for an office uplift, so you might be tempted to save a little cash by packing and moving yourself.
Don't try to DIY this one. Businesses today run on technology, and the components of that tech have a sensitivity that belies their workhorse capabilities. The only possible way you could pack up all your hardware is if you saved all the original packaging from all your purchases. AND if you know how to repack in reverse. Be honest--you didn’t, and you wouldn't know if you had.
Ask your accountant how much you've spent on hardware and equipment--that round number should be enough to convince you that hiring professional movers is worth the expense. If it's not, ask your insurance company if they'll cover any damages you incur when you drop your new laptop or 3D printer--they'll probably cover losses, after a hefty deductible.
Professional office moving companies have the expertise, materials, and equipment to pack all your delicate equipment and not-so-delicate heavy furniture. Since you didn't keep all the boxes and insulation materials, you’ll need more of the same to pack and protect all your technology. Professional packers know which materials to use and have access to commercial materials (things like contoured cardboard) that moving supply companies don't usually keep in stock.
They also know how to fabricate boxes, crates, and padding to move the big stuff, like giant copy machines, refrigerators, and file cabinets and load them onto the trucks safely.
Speaking of trucks. There is an art and a science to knowing not only how many you need, but what kind. If you're moving heavy equipment, you might need a truck with a lift gate and a crew who knows how to lift and load without injuring themselves. Then there's the actual loading--packing the cargo space so that nothing shifts, falls, or breaks during transport is a feat of engineering best not left to amateurs.
There will be unavoidable downtime. You can ameliorate some of that by moving over the weekend, but plan to be offline for at least a couple of days. An office moving company can limit your downtime further since you won't be taking staff away from their everyday tasks or risking injury.
You and your staff will be a lot less stressed if you turn the entire move over to a trusted professional office moving company and eliminate a lot of unnecessary stress and time away from work. When the professional movers come in, they have a flow and a system that ensures nothing is forgotten or left until the last minute--the coffee mugs, hand sanitizers, and hidden chocolate stashes will get to the new spot safe and sound. How do you know this will happen? Because they are pros.
The logistics of a corporate move are complicated and the whole thing could go off the rails if you miss a detail. Finding a good office moving company to manage your move, from helping you set up a timeline to plugging the coffee pot back in, is the key to ensuring you have a smooth move.
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