By Julie DeLong, A-1 Freeman Moving Group
The idea of moving your office to a new establishment is quite refreshing, especially if you will enjoy better services and amenities in that environment. However, your hands will be full when moving offices because it is quite a daunting task, and for that reason, adequate preparation is a must. Becoming proactive when you decide to move your office to a new location will make the process less stressful.
Here are a few tips on how you can make your office move a success.
1. Create A Reasonable Timeline
If you are planning to move offices, working without timelines will not only lead to unnecessary delays, but it can also affect your day-to-day activities, which will, in turn, hurt your company’s reputation. Coming up with realistic office moving timelines by discussing with the relevant individuals and your moving company is critical. You need to know how much time you need to move offices beforehand.
For instance, moving a medium or large office may require you to plan for six to eight months or more. You may only need at least three months to prepare for a small office move. Starting your office move preparations early enough is advisable because it will help you avoid the last-minute rush.
You also need to know where everything will go before moving offices. In that case, using a blueprint to figure out the new office layouts and the unique needs you may have will also help you create a reasonable moving timeline.
2. Communicate Openly with Employees
It is a fact that moving your office to a new location will affect your employees in one way or another. The implication, in this case, is that you cannot afford to exclude your members of staff from your moving plans. Engaging all workers who will bear the direct impact of moving your office from the preparation stage up to the actual day of the move is paramount.
You also need to appreciate the fact that moving offices is stressful for everyone, including your workers. For that reason, planning meetings with those who will need to make various adjustments during the move and after settling in your new office premises will be necessary.
Once you gather your employees for the meeting, update them on the progress of your moving plans and address their concerns even as you evaluate their comments.
3. Hire A Professional Mover
Engaging a reputable and professional office moving company is the most crucial thing in this case. Take some time to research and compare quotes from different professional movers offering office moving services. Better still, you can ask for referrals from those around you about reliable companies that can help you move your office.
If you have a budget for moving your office, you need to realize value for your money. Hiring a full-service professional office mover can help you maximize every dime you spend on them. A full-service office moving company can handle all the packing, loading, unloading, as well as unpacking. The representative from the moving company will want to do a site survey at your office in order to be able to furnish you with an accurate quote for the move.
4. Delegate Responsibilities
It should be all systems go when you finally settle in your new office after moving in, and that is only possible if you do the groundwork in advance. Such installations as telephone lines and the network infrastructure should be in place before you settle in your new office premises, so you may need to engage specialists to assist with these areas.
Whichever way you look at it, an office move is a rigorous process that requires early preparations and the dedication of those you involve, which makes the process a success. So, focus on making your office move seamlessly by adopting the tips above.
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