What to Expect with a seamless and efficient Office Relocation A-1 Freeman has what it takes to move your offices safely, seamlessly, and efficiently. That means, first of all, that we’re a single-source solution, skilled in handling every aspect of your relocation from start to finish. It also means we’ll get you moved with minimal downtime, so you can keep your business running without interruption while the move is in progress. Just ask any of the commercial clients we’ve relocated in the last forty-plus years. They’ll tell you how much they benefitted from the speed and professionalism we bring to ... The Moving Process Here are the basic steps you can count on us taking: Needs Analysis and Survey When you first contact us about your move, we come to your offices to discuss your needs and expectations more fully, get familiar with the “lay of the land,” and do an inventory of everything that needs moving. This step is essential in order for us to provide you with as accurate an estimate as possible of what your move will cost. The Written Estimate Using our Needs Analysis and Survey as the basis for our cost review, we provide you with a final written estimate of what you can expect to pay for your office relocation. We have a track record, thanks to our long experience, of arriving at remarkably precise figures. The Customer Agreement This is your move contract. It spells out your move locations, move dates and times, chosen A-1 Freeman moving services, and the cost of the move as well as various safety provisions, insurance coverage, and other important details. When you sign this, agreeing to our terms and pricing, we officially schedule your move. Pre-Move Planning Following the Customer Agreement, we conduct one or a series of planning meetings with you – as many as required – to work out the details of your office relocation. You’ll be introduced at this point to the A-1 Freeman Project Manager we’ve assigned you, who’ll get together with your select employees and department heads to discuss every aspect of your move, including ... the equipment we’ll be using – cranes, rigging, etc., as necessary, the number of trucks and docks required for your move, preparations you and your employees must make before our crew arrives on moving day, packing arrangements – specifying what you’ll pack, what you want us to pack, and other considerations, labeling – to make sure packed items are properly placed and installed in your new offices, building hours or hours of operation at your current and new offices during which we can perform the move, floorplans of both your current and new offices, including the location of elevators, stairs, windows, hallways, etc., identifying who from your company will be in charge of working with your A-1 Freeman Project Manager during the move (to avoid too many chiefs and too much confusion!), and exchanging the contact information of all key players involved in the move at your end and ours. Rest assured, your A-1 Freeman Project Manager will work closely with you throughout your office relocation to keep the move flowing smoothly and your downtime to an absolute minimum. The Move Plan After all the pre-move planning has been completed, we provide you with written confirmation of the essential details worked out in our discussions. This, then, with your approval, forms the basis of our move execution. Delivery of Moving Materials We make sure you receive all the materials you need for self-packing beforehand so when move day arrives our crew can hit the ground running. These materials typically consist of ... a labeling system, boxes, crates, and other such items. Packing We’re not just a mover. We can help you pack, too. But, whether you pack up your own, individual office items or have us help with that, our packing assistance also extends to providing ... full-service loading, moving, and unloading, air-ride transportation, climate-control shipping for precious goods and artifacts, and expertise in packing for libraries, herbariums, and other specialty businesses. The Move On the day of your move (and, certainly, your move may require more than one day): The Project Manager and Crew Supervisor we’ve assigned you arrive onsite and introduce our key crew members to your team. A walk-through of your current facility is conducted to familiarize our crew with the floorplan. We prep your offices, padding rails, corners, doors and jambs, and laying carpet to protect surfaces from damage during the move process. We disassemble and pack necessary items as arranged with you beforehand. We take care of any rigging needed to move large, heavy furniture and equipment. We disconnect (and can later, in your new offices, reconnect) your I.T. equipment, taking special care to keep your server downtime minimal. We load your shipment into our trucks. A final walk-through of your offices assures that everything is loaded and the move-out is finished. In transporting your shipment, we cycle our trucks and crew between your current offices (the origin) and your new offices (the destination) for maximum efficiency until every truckload is delivered. We unload your shipment and place its various elements in your new offices as indicated by the labeling. We reassemble any items taken apart for the move and provide installation as necessary and prearranged. The Project Manager accompanies you in a final walk-through of your new offices to ensure that everything is completed to your satisfaction and your business is ready to resume normal operations. The Post-Move Follow-up Having completed the move, your A-1 Freeman Project Manager will call you to perform a final “quality check” and discuss any issues remaining. If necessary, we’ll send a crew out, post-move, to resolve issues, help place items where you want them, hang whiteboards, artwork, and monitors, and pull empty crates out – whatever you need done. Finally, you can be sure your Project Manager will THANK YOU, on behalf of all us at A-1 Freeman, for choosing us to handle your office relocation! read what others have said about us Request a free quote How do you minimize downtime for my business? Given that A-1 Freeman has been in the moving business since 1974, our people know a thing or two about moving offices and workspaces efficiently. It’s not an exaggeration to say we’ve developed our process into something of an art. That’s why we’ve consistently made good on our promise to move businesses in a way that keeps their downtime minimal and their profits flowing. With us, that’s a top priority. In order to keep your company’s downtime minimal we’ll do a number of things, including … work with you to develop a thorough Needs Analysis and Survey, arrange a Pre-Move Planning Meeting between you and the A-1 Freeman Project Manager and Crew Supervisor we’ve assigned you, make sure you understand the equipment we’ll be using for your move, such as cranes and rigging, assign the appropriate number of trucks and docks to accomplish your move seamlessly, instruct you and your employees on the preparations you must make before our crew arrives on moving day, make sure everyone is clear on what you’ll pack and we’ll pack, take extra precautions that all packed items are properly labeled so they can be placed correctly in your new offices, thoroughly familiarize ourselves with the floorplan of your current and new offices as well as building hours and your company’s hours of operation, disassemble and pack necessary items as arranged with your beforehand, handle the disconnect and reconnect of your IT equipment, taking special care to keep your server downtime minimal, walk through your offices after loading to ensure that nothing has been missed, cycle our trucks and crew between your current offices and your new offices for maximum efficiency, reassemble items taken apart for the move, and install items in your new offices as necessary and prearranged with you. For full details on everything we do to minimize your company’s downtime, review What to Expect with Your Office Relocation. How do you estimate the amount of effort and cost for an office move? At A-1 Freeman, we do a thorough survey of your offices and workspaces. We also work with you to develop a comprehensive Needs Analysis that details every aspect of your move. This, then, is the basis for our estimate of what your move will cost in terms of time, effort, and money. We prepare a final written estimate for you, too – so there’s no doubt as to what you’ll pay for your move. As numerous clients will attest, we have a solid track record for arriving at remarkably precise figures. For a better idea of what our final written estimate takes into account, review What to Expect with Your Office Relocation. Can you provide move help for IT systems? Yes, we can help you move your IT systems. Specifically, we’ll … provide IT experts dedicated to handling your systems during the entire move process, handle all cabling, disconnect you in your current offices, reconnect you in your new offices, get your system up and running with minimal server downtime, and provide expertise in a variety of IT testing management services. Over the years, A-1 Freeman has proven itself adept in taking down, reinstalling, and providing service for even the most complex and challenging computer systems. The work of our IT experts is coordinated with your IT team and our move crew by the A-1 Freeman Project Manager assigned to you. To learn more about the IT services we provide for your office and workspace move, take a look at our Professional IT Systems and Server Relocation Services page. Can you help us dispose of old equipment, furniture, and electronics? Liquidating or disposing of old furniture, office equipment, and electronics is an option we offer as part of our total office and workspace moving services package. It’s one more way we can help streamline and simplify the office relocation process for you. Just let us know in advance what you want us to handle and how you want us to handle it. We’ll include the cost of this service in our written estimate, and our expert moving and IT crews will take care of it. Can you disassemble and reassemble modular furniture systems? A-1 Freeman will tear down and set up any modular furniture system as you require. We’ll do it with our usual speed, efficiency, and care, too. With almost half a century of experience behind us, our crews are skilled at configuring modular systems to suit any business client’s needs in their new offices. Rest assured, we’re familiar with a wide range of modular office, industrial, and systems furniture – everything from Allsteel and Herman Miller to Steelcase and Trendway and many other manufacturers’ products as well. Our modular furniture services include … setup pre-planning, providing consultation and project management, tear-down for transport, packing, working with bar-and-color-coded inventory systems, handling office filing and shelving systems, handling attendant office furnishings, handling electronic equipment – computers, printers, copiers, phone systems and more, setting up modular systems to fit your office requirements, ordering additional parts, if necessary, providing warehousing for move storage, and taking care, if you like, of old furniture disposal or liquidation. For more information, see our Modular Furniture Disassembly and Assembly page. Do you have a large enough crew and the equipment for a large office move? A-1 Freeman, a trusted mover since 1974, can handle office and workspace moves of any size, any complexity, and any distance. It helps that we’re one of North American Van Line’s largest, fastest-growing agent families and that we’re backed by NAVL’s innovative moving solutions. We have the people, the equipment, and the service capabilities to take care of … every office moving need, including crane, rigging, and heavy-duty moving equipment IT moving air-ride-equipped transportation and freight services for delicate, fragile, high-value items climate-controlled shipping for sensitive artifacts refrigerated shipping for perishables lab relocation services, including packing, crating, pad-wrapping, air-ride transport of sensitive electronics, and relocation of chemicals, tissue samples, and plug-in freezers full-service loading, moving, unloading packing assistance provision of packing materials for self-pack Tear-down/packing/reassembly/reinstallation Furniture liquidation You can trust that our crews are highly experienced, too. Expert crew supervisors and project managers oversee their work throughout the move process. What’s more, A-1 Freeman trains these crews thoroughly in the tear-down, packing, and reassembly/installation of virtually every type of office furniture, modular system, IT and electronic equipment, business machine, and other staples of the office environment. Our huge fleet and global footprint also make a difference in our capabilities. We have the right type and size of truck for any move. And we routinely move companies anywhere from across the street to around the world. Storage is also a consideration in many office and workspace moves. A-1 Freeman offers complete short-term and long-term storage solutions, with more than 1 million square feet of premium domestic storage space, total, to accommodate our business customers. Beyond that, A-1 Freeman is well connected. We mentioned our affiliation with North American Van Lines. But we’re also affiliated with STI, being one of only 30 select agents for this national logistic brand that specializes in handling sensitive, high-value, white-glove, pad-wrap moves. And we’re affiliated as well with CRST, one of the nation’s largest transportation companies. Whatever you need in the way of services, whatever the size or complexity of your office and workspace move, A-1 Freeman is clearly the mover to choose. For further details, check out The A-1 Freeman Difference in Office Relocation.